NCSAF ADMINISTRATIVE STRUCTURE Elected Officers     

          The Chair is responsible for developing and continuing NCSAF activities during the term of office and for organizing the membership toward meeting the objectives.  The Chair presides at meetings of the NCSAF; serves as chair of the Executive Committee and as ex-officio member of all other committees; oversees the business affairs; appoints, with the approval of the Executive Committee, the standing committees and other special committees; acts as the official delegate to the House of Society Delegates or, with the approval of the Executive Committee, appoints an alternate; and performs all other duties commonly incident to such office.      

          The Vice-Chair, in the absence of the Chair, presides at NCSAF meetings and acts for and assists the Chair in conducting NCSAF affairs, as may be requested by the Chair.      

          The Secretary, or another officer as directed by the Executive Committee, conducts all NCSAF elections and referendums that are not conducted by the national office of the Society; keeps the minutes of the NCSAF’s meetings and sends a copy to the Executive Vice President of the Society; conducts correspondence; announces meetings; sends agenda for meetings to the Executive Vice President 30 days in advance when possible; and performs such other duties as may be assigned by the Executive Committee or Chair.  The Secretary also prepares and presents at the annual meeting a report on the NCSAF’s activities, and provides a copy of the report to the Executive Vice President.  The Secretary reports to the Executive Vice President the adoption of, and amendment to, these bylaws.      

          The Treasurer, or another officer directed by the Executive Committee, acts as custodian of the NCSAF’s accounting records and accounts; receives and deposits all monies and disburse all monies authorized by the Chair (or Executive Committee) on behalf of the NCSAF; and performs such other duties as assigned by the Executive Committee or Chair.  The Treasurer also prepares and presents at the annual meeting a report of the NCSAF’s financial status, including an income and expense statement for the year’s operations and a balance sheet as of the end of the Society's fiscal year, i.e. December 31.  Upon certification by the Auditing Committee, copies of the written report are submitted to the Chair and to the Executive Vice President.  The Treasurer, in response to an annual request from the Executive Vice President, provides all information required by the Internal Revenue Service Form 990 and, if the NCSAF has unrelated business income, Internal Revenue Service Form 990-T.  And, in the event that Internal Revenue Service reporting requirements are changed, the Treasurer provides the Executive Vice President the information required on any additional form of the Internal Revenue Service.